AC2025 SPONSOR INFORMATION CENTER
Sponsor Information Center
Welcome to the HNBA/VIA Sponsor Information Center—your go-to resource for all things related to your sponsorship! We’re excited to partner with you and look forward to delivering an impactful Annual Convention (AC2025) – September 3–5 in National Harbor, MD.
This page includes key dates, FAQs, deliverable uploads, and everything you need to maximize your sponsorship benefits.
Important Dates & Deadlines
| Task | Deadline |
| Submit Logo and Ad Materials | August 1, 2025 |
| Sponsorship Payment | August 15, 2025 |
| Register Complimentary Attendees | August 30, 2025* |
| Reserve Hotel Room (AC2025 Block) | August 5, 2025 |
| Memberships Usage | March 1, 2026 |
| Attorney Spotlight Submission | March 1, 2026 |
| Career Center Posting | March 1, 2026 |
*Registrations are activated once payment is received
Upload Your Logo, Ad, and Materials
Use the link below to upload your high-resolution logo (PNG, SVG, EPS), ad for Noticias Magazine (PDF, 300 DPI), and company description.
Sponsorship Benefits Overview
Download your 2024–2025 Partnerships Brochure for CCC2025 and AC2025:
Contact Us
For general sponsorship questions:
Zuleika Johnson
Director of Development
zjohnson@hnba.com
For marketing questions:
Grace Leroy
Communications and Membership Services Manager
gleroy@hnba.com
Frequently Asked Questions (FAQs)
Q: What are the specs for ad submissions?
A: Full-Page Color Ad
Dimensions: 8.5 inches (width) x 11 inches (height)
Bleed: Add 0.125 inches on all sides (for a total size of 8.75 x 11.25 inches)
Resolution: 300 DPI (dots per inch) for high-quality print
File Formats: PDF, TIFF, or high-resolution JPG
Color Mode: CMYK (for print accuracy)
Safety Margin: Keep important text or graphics at least 0.25 inches from the edges of the ad to avoid
being cut off.
Full-PageBlack & White Ad
Dimensions: 8.5 inches (width) x 11 inches (height)
Bleed: Add 0.125 inches on all sides (for a total size of 8.75 x 11.25 inches)
Resolution: 300 DPI (dots per inch) for high-quality print
File Formats: PDF, TIFF, or high-resolution JPG
Color Mode: CMYK (for print accuracy)
Safety Margin: Keep important text or graphics at least 0.25 inches from the edges of the ad to avoid being cut off.
Half-Page Color Ad (Horizontal)
Dimensions: 8.5 inches (width) x 5.5 inches (height)
Bleed: Add 0.125 inches on all sides (for a total size of 8.75 x 5.75 inches)
Resolution: 300 DPI
File Formats: PDF, TIFF, or high-resolution JPG
Color Mode: CMYK
Safety Margin: Keep text or graphics at least 0.25 inches from the edges.
Half-Page Black & White Ad (Horizontal)
Dimensions: 8.5 inches (width) x 5.5 inches (height)
Resolution: 300 DPI
File Formats: PDF, TIFF, or high-resolution JPG
Color Mode: Grayscale (for black and white print)
Safety Margin: Keep text or graphics at least 0.25 inches from the edges.
Q: Where do I register my complimentary attendees?
A: Complimentary registrations are activated once payment is received. After payment is
confirmed, we will send you a unique discount code based on your sponsorship level. You can
then register your complimentary attendees using that code via our online registration form.
If you have not received your code or need assistance, please contact Zuleika Johnson at
zjohnson@hnba.com
Q: How many complimentary attendees are included in my sponsorship?
A: This depends on your sponsorship level. Please refer to your sponsor invoice for your specific benefits.
Q: What does my sponsorship include?
A: View a full list of benefits by sponsorship in the Partnerships Brochure. You can also find your full list of benefits in your invoice from HNBA/VIA. If you received a tailored package or have questions, please contact Zuleika Johnson directly.
Q. Can I submit additional materials like flyers or videos?
A: Yes! You can upload all materials through the same upload form linked on this page.
Q: What does this complimentary membership include?
A: You will receive a number of complimentary one-year individual memberships based on your sponsorship package that can be assigned to employees, colleagues, or individuals who will benefit from engaging with HNBA/VIA’s vibrant legal community.
Q: How do I redeem the complimentary memberships?
A: Apply the membership code in your sponsorship package to our Membership Portal to activate each membership. Each code is valid for individual memberships only and must be redeemed separately.
Q: How long is the membership valid?
A: Each membership is valid for one year from the date of redemption, not from the date the code was issued. Memberships must be redeemed by March 2026.
Q: What is the benefit of the Career Center discount?
A: As part of your sponsorship, you’ll receive a discount on job posting fees through the HNBA Career Center. This allows your organization to promote open positions and connect with top diverse legal talent at a reduced cost.
Q: How do I access the Career Center discount?
A: Visit the HNBA Career Center and enter your unique discount code during checkout. Your discount is based on your sponsorship tier and will be automatically applied.
Q: When does the Career Center discount expire?
A: The discount code is valid until March 1, 2026. Be sure to post your listings before this date to receive the discounted rate.
Q: What is the Attorney Spotlight benefit?
A: As a sponsor, your organization may feature attorneys in our e-Noticias monthly electronic newsletter. This is a great opportunity to showcase your legal talent and share meaningful stories about the individuals driving your mission forward.
Q: How do I submit an Attorney Spotlight?
A: Use the Spotlight Submission Link to submit each spotlight. Please refer to the Attorney Spotlight Guide for details on formatting and content guidelines.
Q: What is the deadline for submitting Attorney Spotlights?
A: To be included in the current month’s e-Noticias, spotlights must be submitted by the 20th of each month.
Q: Is there an expiration date for redeeming our Attorney Spotlights?
A: Yes, all spotlights must be submitted and published by March 1, 2026.
Q: Can I submit all Attorney Spotlights at once or space them out?
A: You may choose to submit all at once or spread them out throughout the year, based on your preferred visibility strategy.
Policies and Code of Conduct
| REGISTRATION POLICY: | Please note that you are not considered registered until registration payment is received. Payment must be sent no later than 2 weeks from submitting this registration. If we do not receive payment in 2 weeks, your registration will be removed, and you will no longer be considered as “registered” at that specific rate. |
| REFUND POLICY: | If you are unable to attend AC2025, you must cancel your registration no later than 11:59 pm ET on Wednesday, August 20, 2025. All cancellations must be submitted in writing to our Administrative Assistant, at admin@hnba.com. Cancellations received on, or before the deadline above will be reimbursed fully minus a $95 administrative fee. Cancellations received after Wednesday, August 20, 2025, will not be eligible for a refund.
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| SUBSTITUTION POLICY: | All substitutions must be submitted in writing to Carla Martin, HNBA Director of Programs, at admin@hnba.com |
| PRIVACY POLICY: | HNBA/VIA is committed to safeguarding your non-public personal information (“Personal Information”). The Personal Information you disclose on this registration form will be kept confidential and will only be used by HNBA/VIA to provide you with relevant information on our products and services, unless you consent otherwise. |
| COVID-19 POLICY: | Attendance at the in-person AC2025 shall be at your own risk. All attendees understand that vaccination against the COVID-19 virus will be left to individual attendees. HNBA/VIA makes no representations or warranties with respect to the vaccination status of those in attendance. HNBA/VIA will use best efforts to comply with all applicable rules and regulations. Please refer to the HNBA/VIA COVID-19 Participation Policy & Waiver here. |
| HNBA/VIA ANTI-HARASSMENT POLICY AND CODE OF CONDUCT: | The Hispanic National Bar Association (HNBA) is a nonprofit, nonpartisan, national organization that values fairness, equality, respect for the law, and high standards of integrity, honor, and professional courtesy among its members and within the legalcommunity. The HNBA VIA (“Vision in Action”) Fund is the HNBA’s 503(c)(3) charitable and programmatic arm. The HNBA/VIA joint enterprise strives to create a professional environment for all, and to build a community free of harassment and discrimination. HNBA/VIA seeks to have its members, volunteers, guests, and employees treat all individuals with dignity by upholding the values of fairness, equality, and respect for the rights of others. These values are expressed in the way HNBA/VIA members, volunteers, guests, and employees conduct themselves. Click here to read HNBA/VIA’s Anti-Harassment Policy and Code of Conduct in its entirety. To access the Inappropriate Conduct Complaint Form, please click here. |